Examinations Office

Welcome to the Examination Office of the Murang’a University of Technology. Our mandate is to;

  1. Manage and coordinate the University examinations process,

  2. Process and issue academic transcripts and certificates,

  3. Coordinate and supervise examination processing by examining units,

  4. Process and generate graduands list and

  5. Act as the custodian of all academic board/senate approved students’ examination results.

Examinations Management and Coordination

Examinations form part of assessment at the University. This section offers information on examination coordination and management in the University including information about dates of examinations, invigilation and what to do if you have special requirements or extenuating circumstances.

In order to qualify to sit for University examinations, a student must register for prescribed course units in a programme and maintain an attendance of 75%. Every student who is registered for University examinations will be issued with an examination card by their respective school which must be produced at each examination sitting.

Exam Sessions

During exam periods there are 2 examination sessions each day (09:00 and 2:00) Monday – Friday (except on public holidays). Your examinations may be scheduled to take place on any of the published dates during the examination periods. Where a School/Department holds examinations outside of the University examination periods, you will be informed of those dates separately.

Examination Timetable

Every Semester, the University Timetable Coordinator publishes examination timetable with information on locations, date and time, and invigilators. Every candidate is expected to check and confirm the timetable. The timetable is published on the University Website and the student portal for ease of access.

In the unfortunate event that a candidate experience exceptional and unforeseen difficulties beyond control which affect the ability to sit for the examinations (such as an illness), then the University’s extenuating circumstances procedure may be of assistance. It is recommended that you read the procedure and information on the Student Handbook. Please note that applications for extenuating circumstances should be submitted within 7 days of the affected examination.

Before Your Exam

  • Check your Timetable – Make sure that you check your Individual Timetable on carefully. If you have any queries about your exam timetable please inform your Chairman of Department (CoD).

  • Take Student ID and Exam Card with you – Ensure you take the Student ID and Exam Card with you to the exam. National Identity Card are also acceptable forms of ID, particularly when the invigilator may wish to verify a candidate’s details.

  • Leave Valuables at Home – You will be expected to leave your bag away from your desk during exams, and therefore you should not bring valuables to the exam room. If there is no alternative then ensure that mobile phones, smart watches, tablets etc. are turned off. Wallets, purses and keys can now be taken to the exam room, but must be stored underneath and MUST NOT be accessed at any point during the exam. The University is not liable for losses experienced during exams.

  • Late Arrival – Make sure that you leave sufficient time to get to your exam. If you arrive late for your exam you will be allowed to enter the exam room during the first 30 minutes although you will not be allowed any additional time at the end of the exam to compensate for late arrival. If you arrive after the 30 minutes you will not be allowed to enter the exam room.

What Can I take to my exam desk?

  • Pens, pencils, highlighters, erasers, pencil sharpener, ruler, coloured pencils

  • Permitted translation dictionaries

  • Permitted calculators

  • Wallets, purses and keys can be taken to your desk, but they must be kept under your desk at all times.

  • Any other materials listed on the front of the paper with you at your desk or as advised by the invigilator

What Can’t I take to my exam desk?

  • Mobile phone, smart watches, pagers, MP3/MP4 player, iPod, tablet computers, laptop computers, personal organisers, electronic dictionaries, unauthorized calculators, any other electronic device.

During your exam

  • Invigilators – Invigilators are responsible for the exam room once you have entered and until you leave. You must obey all instructions given to you by an invigilator during the course of an exam.

Student Examination Experience

It is our goal to ensure that all students sit their examinations safely and securely. The Examinations Office value student feedback and would welcome comments you wish to make about your examination experience. If you have feedback please email us at examinations@mut.ac.ke.

Please note that concerns relating to the academic content of examination papers should be reported directly to your School Examination Officer or the Chairman of Department (CoD) and not the Examinations Office.

At the end of your exam

  • Ending the Exam – Invigilators will announce when you have fifteen minutes of the exam remaining and will announce the end of the exam. You should stop writing your answers immediately when you are asked to do so. The only writing permitted after the exam has finished is to complete the front cover of your answer book or to write your ID number on any supplementary answer books. If you continue to write the invigilator will note this on your script and anything written after the end of the exam will be ignored by the markers.

  • Question papers – You are NOT permitted to remove any exam papers from the examination room, unless this it stated on the exam rubric.

  • Leaving the room – Stay in your seat and remain silent until you are told that you can leave by the Invigilator(s). This will be when the invigilators are happy that all papers and other materials have been collected in. Please leave the exam room quietly as there may be exams going on in rooms nearby.

Main invigilation activities entails

  • Collecting examination papers from the Exams Office

  • Preparing examination rooms

  • Time keeping

  • Actively patrolling during examinations

  • Dealing with problems/queries during the examination by following guidelines set out by the University

  • Providing assistance to students where appropriate

  • Collection of examination scripts at the end of the examination

  • Returning examination scripts to the Exams Office

  •  Misconduct– Invigilators have the authority to remove any unauthorised materials or devices from a student. Materials or devices removed will not be returned until any investigation has been completed. The University will not be liable for any loss or damage to removed materials or devices. The University views Academic Misconduct extremely seriously and instances of this nature may attract disciplinary process.
  • Talking/contacting other students –You are not allowed to pass anything to another student during the exam. You should ensure that you have everything that you will need during the exam with you. You will not be allowed to share dictionaries, calculators, etc., or other materials with other students during the exam. You are not allowed to talk to other students once you have found your exam desk. Any talking or other contact with other students once the exam has started is likely to be regarded as Academic Misconduct.

  • Checking exam paper and provided materials– The front cover of your exam paper will give information on the paper that you will be sitting (Unit Code, Unit title, semester and year). If the paper details do not match the details on the exam card, raise your hand to contact an invigilator immediately. The front cover will also list any additional materials which will be provided for the examination. At the start of the exam, check the provided materials carefully to ensure that you have everything that you will need for the exam. Contact an invigilator immediately if anything listed is missing.

  • Contacting invigilator(s) – If you need to ask the Invigilator a question or request additional paper, raise your hand and wait for the invigilator to come over to your desk. Do not shout out to attract the invigilator’s attention or leave your desk to speak to an invigilator.

  • Noise in exams– Some noise in an exam room is normal given the number of students sitting. Students may arrive late or leave early and there is a need for invigilators to collect desk cards, mark registers, resolve issues or questions raised by students and give out additional paper, etc. There may also be minor noise from outside the exam room for short periods during an exam. More serious disturbances will be investigated by the invigilator(s) who will ensure that these are resolved as quickly as possible and that, where appropriate, the Exams Office and your School/Department are informed of the level of disruption caused.

  • Illness during an exam– In the unfortunate even you are unwell during an exam, raise your hand and wait for the invigilator to come to your desk. If you are too ill to continue then you will be accompanied from the exam room.

  • Toilet breaks– You will be allowed to leave the exam room to go to the toilet (but please go beforehand). Raise your hand and wait for the invigilator to come to you. You will be escorted by an invigilator. Only one student per specific exam will be escorted to the toilet at any one time. Students will not receive additional time to their exam duration for toilet breaks.

  • Leaving early– If you wish to leave the exam early, raise your hand and wait for the invigilator to come to your desk. Do not leave your desk to take your answer book to the invigilator so that you can leave. Do not remove your answer book from the exam or it will not be marked.  You will not be allowed to leave the exam during the first hour or last fifteen minutes. If the duration of the exams is one hour or less you will not be allowed to leave until the end of the exam.