MUT-Data Protection Officer

Data Protection Officer

At Murang’a University of Technology, we value your privacy and are committed to protecting the personal data of our students, staff, and visitors. In line with Kenya’s Data Protection Act, 2019, we want to ensure you are fully informed about how we handle your personal information. This page highlights your privacy rights and our obligations under key sections of the Act to keep your data safe and secure.

Key Points of the Data Protection Act

1. Section 24(6): Transparency in Data Handling

We are required to appoint a Data Protection Officer (DPO), who ensures compliance with data protection laws. The DPO’s contact details are published on our website to facilitate easy communication. You can contact the DPO if you have concerns or questions about how your data is handled.

2. Section 26: Your Rights as a Data Subject

You have several rights concerning your personal data, including:

  1. Right to Access: Know what data we hold about you.
  2. Right to Correction: Rectify any inaccurate or misleading information.
  3. Right to Deletion: Request the deletion of unnecessary or incorrect data.
  4. Right to Object: Challenge how your data is used in specific circumstances.

3. Section 28: How We Collect Your Data

We collect personal data directly from you, ensuring transparency and clarity in our data gathering processes. In exceptional cases, such as research, we might collect data from other sources, but only with your consent or for legally authorised purposes.

4. Section 29: Notification and Transparency

We are committed to informing you whenever we collect your data. This includes explaining:

  1. Why the data is being collected.
  2. How it will be used.
  3. Who else might have access to it.
  4. The security measures in place to protect your data.

5. Section 30: Lawful Processing of Your Data

We ensure that all data processing activities are conducted lawfully, fairly, and transparently. Your consent is sought where necessary, and data is only processed for legitimate purposes, such as academic administration, legal obligations, or vital interests.

Understanding Your Rights at MUT

1.Accessing Your Data

You have the right to see the personal information we hold about you. This could include your contact information, academic records, or health details you’ve provided. If you wish to access your data, simply fill out the Data Subject Access Request (DSAR) form available on our website.

2.Correcting Inaccurate Information

If you believe any data we hold is incorrect, you can request a correction. We are committed to making the necessary amendments promptly to ensure your data is accurate.

3.Erasing Data You No Longer Want Us to Hold

In certain situations, you have the right to ask us to delete your data. This might be when the information is no longer necessary for the original purpose, or you’ve withdrawn your consent.

Our Commitment to Transparent Data Collection

We aim to collect only the data we need, directly from you whenever possible. If we have to gather data indirectly, we’ll make sure it’s in your best interest and notify you accordingly.

We believe in being open about how we use your data. Here’s how we keep you informed:

  • Privacy Notices: We provide clear privacy notices whenever we collect your personal data. This includes information on why we need your data, how it will be used, and who it may be shared with.
  • Easy Access to Information: Our privacy notices are easily accessible on our website and during any data collection process, ensuring you understand the purpose behind each data request.

What You Need to Know Before Sharing Your Data:

  • We will always explain the purpose of data collection.
  • We’ll inform you who might have access to your data.
  • We’ll outline the security measures we use to protect your information.

 

How We Ensure Lawful Data Processing

At MUT, we only process your data when it’s lawful to do sofor delivery of the best service. Here’s how we ensure our data processing is compliant:

  • Consent: We ask for your permission when required.
  • Contracts: We process data necessary for academic or employment contracts.
  • Legal Obligations: We comply with national laws requiring data processing.
  • Public Interest: We handle data for research or to safeguard public health, in line with ethical standards.

We ensure that data is only used for the purpose it was collected, and we never share your personal data without your permission unless legally required.

Our Commitment to Transparency and Accountability

We believe in being open about how we use your data. Here’s how we keep you informed:

  • Privacy Notices: We provide clear privacy notices whenever we collect your personal data. This includes information on why we need your data, how it will be used, and who it may be shared with.
  • Easy Access to Information: Our privacy notices are easily accessible on our website and during any data collection process, ensuring you understand the purpose behind each data request.

Take Control of Your Data

Your data is in your hands. Here’s what you can do:

  • Review Your Rights: Understand your privacy rights by visiting our Privacy Policy page.
  • Contact the DPO: If you have any concerns or questions or want to make a request regarding your personal data, reach out to our Data Protection Officer for guidance.
  • Stay Informed: Follow our updates on data protection to stay aware of your rights and how we protect your information.

Our Commitment, Your Trust

At Murang’a University of Technology, we are dedicated to creating a secure environment where you can trust how your data is handled. We are always improving our privacy practices to ensure we meet the highest standards and keep your information safe.

We are committed to ensuring your data remains secure and private. Here’s how we protect it:

  • Data Minimization: We only collect the information we need for specific purposes.
  • Secure Storage: Your data is stored securely, with restricted access only to authorized personnel.
  • Regular Audits: We conduct regular audits and reviews to ensure compliance with data protection laws and to identify areas for improvement.

Contact Us for Data Privacy Concerns

  • Email: dpo@mut.ac.ke
  • Phone: +254-+254-771 370 824 Ext: 109
  • Address: Murang’a University of Technology, P.O. Box 75, 10200, Murang’a, Kenya.

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